Privacy Policy

This privacy policy ("Privacy Policy") governs the processing of your personal data in connection with your use of our platform, We fynd, [https://www.wefynd.com] (the "Platform") and the services associated with it.

We consider the protection of your privacy extremely important and wish to inform users of our Platform (“You”), in particular (i) jobseekers, (ii) users of companies, and (iii) users of intermediaries, about how we process your personal data in order to enable you to maintain control over your data.

Your personal data and your privacy will be protected by We fynd in accordance with Belgian and European data protection laws, including the EU General Data Protection Regulation 2016/679 (“GDPR”) as well as any applicable national implementing and supplementing laws.

Please read this Privacy Policy carefully. It describes not only your rights, but also the way in which you can exercise these rights.

We Fynd BV, a public limited company incorporated under Belgian law, with registered office at Kipdorp 49, 2000 Antwerp, Belgium, and with company number 0654.979.335 ("We Fynd", "we", "us"), acts as data controller in the context of this processing.

We Fynd has appointed a Data Protection Officer, who you can contact at any time for questions concerning your privacy and the processing of your personal data. If you have any questions regarding our data processing activities, you can reach our Data Protection Officer by e-mail at privacy@wefynd.com.

We fynd can process one or more of the following personal data elements of users of the Platform for the following purposes:

We fynd may process your personal data only if it relies on an appropriate legal basis determined by our client as data controller. We briefly explain the applicable legal grounds below.

• The applicable legal basis for the first and second purpose is our legitimate interests to authenticate individuals for security purposes.

Given the nature of the personal data, We fynd (and its client) considers that the processing will not adversely affect your fundamental rights and/or freedoms. You can always object to processing based on this legal ground by contacting us at privacy@wefynd.com.

Your personal data may be shared by We fynd with the following third parties:

We fynd will only share personal data that is relevant and necessary. We always ensure that appropriate protective measures are taken when we transfer your personal data to third parties. For example, we will, where appropriate, enter into a transfer agreement or a processor agreement, which sets out restrictions on the use of your personal data and obligations in relation to the security of your personal data.

If you would be redirected to another website via the Platform, other terms and conditions, privacy and cookie policies may apply. We therefore recommend that you read these additional terms and conditions carefully.

Your personal data and your profile will not be lent or sold to third parties without your prior express consent.

The European Economic Area ("EEA") includes the countries of the European Union and Norway, Liechtenstein and Iceland. The GDPR requires additional safeguards if We fynd transfers your personal data to countries located outside the EEA.

We fynd relies on a subprocessor, Sendgrid, that may store and process your personal data in the United States. This transfer takes place in accordance with applicable law. The additional safeguards that We fynd takes include the conclusion of agreements based on the Standard Contractual Clauses of the European Commission.

You can always contact us to obtain a full overview of the appropriate safeguards.

We fynd takes appropriate technical and organizational security measures to ensure a level of security appropriate to the specific risks we have identified. We thus protect your personal data against destruction, loss, alteration, unauthorized disclosure of or access to personal data transmitted, stored or otherwise processed.

The measures include:

• Appointment of a Data Protection Officer;
• Encryption of your personal data;
• Awareness raising of personnel;
• Security policy;
• Disaster recovery or backup plan;
• Management plan in case of security incidents;
• Penetration testing; and
• Annual management review of information security.

Despite the aforementioned measures taken by We fynd, you should be aware that there are always risks involved in transmitting personal data over the Internet. The security and protection of your personal data can never be fully guaranteed.

More information about our security measures is available upon simple request.  

Within the limits defined in Articles 15-22 of the GDPR, you have the following legal rights in relation to your personal data:

• Right of access: you have the right to obtain confirmation from us as to whether or not we are processing your personal data, to access that personal data and how and why it is being processed, as well as to receive a copy of that data.
• Right to rectification: you have the right to obtain a rectification of your personal data or to request that we complete your personal data when you become aware that we are processing incorrect or incomplete data about you.
• Right to erasure ('right to be forgotten'): you have the right to obtain erasure of your personal data in certain specific cases.
• Right to restriction: You have the right to have the processing of your personal data restricted in certain specific cases.
• Right to portability: You have the right to obtain the personal data you have provided to us in a structured, commonly used and machine-readable form, and to transfer (have transferred) that personal data to another controller.

• You can exercise the above rights by sending an e-mail to privacy@wefynd.com.

  Right to object: You have the right to object to the processing of your personal data on the basis of our legitimate interest for reasons relating to your specific situation.

The exercise of these rights is in principle free of charge. Only in the event of unreasonable or repeated requests we may charge a reasonable administrative fee.

We always try to answer your requests or questions as quickly as possible. It is possible that we will first ask you for proof of identity in order to verify your identity.

You have the right to lodge a complaint with the competent Data Protection Authority if you believe the processing of your personal data violates the applicable regulations. In Belgium, the competent authority is the Data Protection Authority (www.gegevensbeschermingsautoriteit.be, contact@apd-gba.be, Drukpersstraat 35, 1000 Brussels).

If you believe our business has violated the applicable regulations, we would like to have the opportunity to deal with any issues, so we kindly ask you to contact us first before contacting the Authority.

We fynd may modify this Privacy Policy at any time. The date of the last amended version is listed at the bottom of the Privacy Policy. Changes will be published in the Platform and, if applicable, will be submitted for approval.

If We fynd has lawfully provided your personal data to a third party (other than a subprocessor), it will not be liable for the unlawful processing or use by that third party.

If you have any questions or concerns regarding this Privacy Policy or the processing of your personal data by us, please do not hesitate to contact us by sending an e-mail to privacy@wefynd.com.

Latest Update: 31/05/2023